Leave Applications for Absence From School – Format & Samples
Leave applications are necessary especially when you are taking off from school for a significant period of time. There can be several reasons why a student cannot attend school once in a while may be due to health issues, ceremonies like a wedding in the family, a vacation to another country or city, or a fatal incident. In any case, providing a leave application confirms that you hold yourself accountable for not attending school for that time period and take responsibility for compensating with your loss of studies.
Generally, students have to present a leave application to their class teacher or the Principal. If not, parents may also write a leave application on their child’s behalf. Sometimes the letter may be written after taking leave but it is always recommended to inform the school beforehand. Depending upon the reason for your absence, the content of your application may change. However, one should maintain a polite tone and write the letter in a formal format.
Template for writing a leave application
How to format the leave application
Mention Receiver’s and Sender’s address
This is the first section for every kind of leave application. This contains information about who is sending the letter or writing the leave application and to whom it has been addressed. Example,
A formal greeting to the addressee
Always greet your teacher or principal at the beginning of the letter. Example,
Mention the subject line
The subject line explains the reason for writing the application in a short sentence. It need not be a big complete sentence. Always make sure that you are mentioning the subject of the application in less than 8 words. Example,
A line for leave of absence
Firstly, introduce yourself by mentioning your name and grade. Then, in one or two sentences mention the reason why you are taking leave form school. Also, provide the dates clearly when you are taking leave. Example,
It is not mandatory to mention a lot of details but if you want to stress upon why taking leave is important for you, add a few sentences in extension to your reason regarding taking leave. Here, you may explain your situation in details. You can also mention here how you will manage with completing the school work. This will show that you are aware of your responsibilities towards your studies. Example,
End the application by a formal request
In the end, request your teacher or principal to grant you leave for the stated period and thank them in advance for considering your request. This shows your courteous behavior and hence increases your chances of getting a leave. Example,
Closing the letter
In end present your courtesies by thanking the addressee and once again mention your name and grade. Also, get your application signed by your parent. If you are a parent, mention your name and relation with the child. Example,
Some Sample letters of leave for your reference
Now consider some sample letters of leave for your reference and see how they have included the above-mentioned points in the letters –
Sample School Leave Letter for death
St Joseph School,
Subject: leave letter for brother/sister/grandmother/relative/grandfather death
Today is a very sad day for my family and me I am in pain and full of grief on losing my beloved brother/sister/grandmother/relative/grandfather. I want to inform you that I will not be able to come to school from 13th January to 20th January as we are going to our native place for the last rituals of my brother.
I would like to take my name back from the Republic Day function to be held on 25th January because I will not be able to attend the practice for the next seven days. Request you to grant me the Leaves, and I will make sure to complete my missed homework before joining the school.
Hoping for your kind consideration. Thank you in advance!
Grade 9 – roll number 32
Sample School Leave Letter for a Wedding
Sydney Grammar School,
Subject: Leave Letter for sister marriage
Please be informed that my son Abhishek Desar is studying in grade 4 in your school. My sister’s wedding ceremony is to be held on 25th February. So my son will not be able to attend school from 24th February to 27 February.
Request you to grant him leaves during this period. He will take notes from his friends and complete the school work before rejoining. I shall be very thankful to you for granting Leaves.
Avinash Desar – Father of Abhishek Desar
Grade 4 – roll number 25.
Sample School Leave Letter for Visa
Perth American School,
Subject: Leave letter for visa purposes
Respected sir/ madam.
My daughter Ashley Don studies in your school grade 5. We are going on a vacation to Australia during the summer vacation. For the trip, we have to get our visas renewed, and for that purpose. I would like you to grant leave to Ashley on 24th February (Friday) for the visa interview.
We tried scheduling the interview for the weekend. but the Australian embassy is working only on weekdays, and so we had no other option but to schedule the interview on a Friday. I request you to kindly confirm the Leave so that we can start the visa process.
I will make sure that Ashley takes notes from her friends and completes the homework over the weekend.
Ray Don – father of Ashley Don
Grade 5 – roll number 14.
. . .
As we all know, English can be pretty challenging language to grasp especially grammar rules, essay writing. Ultimately, it is always better to learn languages under a tutors guidance. But it can be difficult for students to get extra support due to their loaded schedules. Which is why the best possible way could be to hire an online English tutor or online math tutor at CrunchGrade. It is not only affordable but also personalized. Book now!
First 30 Minutes FREE!